Article 1 Definitions of Terms

The terms used in these regulations are defined as follows:
1. "Applicant" refers to a company, institution, organization, or individual that has submitted an application form to participate in the Exhibition.
2. "Exhibitor" refers to a company, institution, organization, or individual among the Applicants that has paid the deposit for the participation fee.
3. "Exhibition" refers to KES 2025 (Korea Electronics Show)
4. "Organizer" refers to the Korea Electronics Association.
5. "Participation Fee" refers to the booth rental fee determined by booth area; the "Deposit" is 50% of the Participation Fee, and the "Balance" refers to the remaining amount excluding the Deposit.
6. "Technical Support Fee" refers to costs for technical services (electricity, internet, compressed air, water supply, and drainage) necessary for booth operations.


Article 2 Application and Payment

① The Organizer shall review applications submitted by Applicants and decide, at its discretion, whether to approve the application. Upon approval, the Organizer shall issue an invoice specifying the Participation Fee.
② Applicants must pay the Deposit within 14 days of receiving the invoice to be confirmed as Exhibitors, at which point they acquire the rights and obligations under the agreement(hereinafter referred to as "Agreement“) in accordance with these regulations.
③ Exhibitors must pay the Balance by August 22, 2025 that is 60 days before the opening of the Exhibition(If the payment deadline for the Deposit occurs after this date, the Balance must be paid within 14 days of the Deposit deadline). Failure to make timely payments may result in termination of the Agreement, and the Exhibitor will not be entitled to any refund of Participation Fee already paid.
④ Applicants or Exhibitors unable to meet the specified deadlines due to unavoidable circumstances must notify the Organizer in writing in advance, providing the reasons. The Organizer may, at its discretion, grant an extension for payment.
⑤ If Applicants or Exhibitors fail to pay the Participation Fee, Technical Support Fee, or any other expenses, the Organizer reserves the right to retain exhibits or restrict participation until full payment is made.
⑥ The Participation Fee is subject to a 10% Value Added Tax (VAT) in accordance with the Value-Added Tax Act of the Republic of Korea. Applicants, whether non-residents or foreign corporations, are required to pay this VAT, and the Organizer does not guarantee the eligibility of the Applicant for a VAT refund, and even if eligible, the responsibility for submitting the necessary documents for the VAT refund lies with the applicant.
※ Generally, non-resident or foreign corporate Applicants seeking a VAT refund should not be registered as businesses in Korea. To apply for a VAT refund, Applicants must submit the required documents along with the application to the National Tax Service (NTS) of the Republic of Korea or the competent district tax office responsible for VAT refunds for foreign businesses within six months from the end of the Exhibition.

Article 3  Booth Allocation

① The Organizer will allocate booths within the Exhibition hall, considering booth size, application date, number of consecutive participations, and participation history (since 2016). Booths will be assigned in the following sequence:

[ Booth Allocation Criteria for KES 2025 ]
• Sequence of Criteria : ① Booth size ② Application date ③ Number of consecutive participations ④ Participation history (past 10 years, since 2016)
• Booths with 4 or more units : Location proposed and confirmed based on allocation sequence/
• Booths with 1 to 3 units : Booth location selected based on allocation sequence

② Booth allocation is the sole discretion of the Organizer, who may adjust the location or size of assigned booths for efficient management of the Exhibition. Exhibitors cannot object or claim compensation for such adjustments.
③ Exhibitors may not transfer or sublet the assigned booth area, in whole or in part, without prior written consent from the Organizer.

Article 4  Installation, Management, and Removal of Exhibits

① Exhibitors must provide details regarding the content, nature, and scale of exhibits, auxiliary equipment, and facilities (collectively referred to as "Exhibits") by 20 days before the Exhibition opening date.
② The Organizer may request Exhibitors to take corrective or remedial measures, including removal, modification, assignment of management personnel, purchase of insurance, or suspension of exhibition activities, if any of the following applies to the Exhibits:
1. Items that pose a risk of fire, such as electrical equipment that exceeds power consumption limits, or equipments that use flammable materials
2. Items that emit excessive noise, vibrations, odors, or dust.
3. Items that could spread bacteria, viruses, or pose other public health risks.
4. Items that could cause injury or damage during exhibition or demonstration.
5. Items that conflict with the purpose of the Exhibition or violate public decency and order.
③ Exhibitors must complete installation of Exhibits by 9:00 AM on the opening day. Failure to comply or delays that hinder the Exhibition may result in the Organizer requiring suspension of installation or removal of unfinished exhibits at the Exhibitor’s expense.
④ Exhibitors are prohibited from altering the original condition of the Exhibition space, including painting floors, ceilings, walls or columns. Any unauthorized changes must be restored at the Exhibitor’s expense.
⑤ If Exhibitors fail to comply with the Organizer’s requests under Paragraphs 3 and 4 above, or if it is deemed impossible for the Exhibitor to participate in the Exhibition, the Organizer may terminate the Agreement. In this case, the Exhibitor shall not be entitled to claim a refund of any Participation Fees already paid and shall compensate the Organizer or any third party for any resulting damages.
⑥ Exhibitors have a duty of care to manage their assigned booths, auxiliary spaces, and installed Exhibits. Exhibitors must assign on-site personnel to ensure proper management. If the Exhibitor’s Exhibits or related activities, including demonstrations, explanations, or promotions, cause damage to the life, body, or property of others, the Exhibitor shall bear the costs of compensation and indemnify the Organizer completely. The Organizer is not responsible for accidents such as damage, destruction, or theft of Exhibits within the Exhibition hall.
⑦ Exhibitors must dismantle Exhibits and remove all waste materials by the Exhibition’s closing date or a date designated by the Organizer. Failure to comply will result in the Organizer carrying out the removal on behalf of the Exhibitor, who will be liable for the costs incurred and related damages.

Article 5  Penalty for Cancellation or Reduction of Participation

① Exhibitors wishing to cancel or reduce the use of all or part of their contracted booth area must notify the Organizer in writing, specifying the reason for such cancellation or reduction.
② If an Exhibitor cancels participation or reduces the booth area after paying the Deposit, the Exhibitor must pay a penalty calculated according to the criteria below within 15 days of notification under the previous clause. The Organizer shall deduct the penalty from the already paid Participation Fee. If there is a shortfall, the Exhibitor must pay the remaining amount, and if there is any surplus, the Organizer shall refund it to the Exhibitor.
* If the application date is within 90 days before the Exhibition opening, the penalty calculation applies from the day following the application date.
** The penalty excludes VAT, and no tax invoices will be issued for the penalty.

[ Cancellation Penalties ]

Cancellation Date	As of 2025	Penalty
From application date to 91 days before the Exhibition	- July 22, 2025	50% of the Participation Fee.
From 90 to 31 days before the Exhibition	July 23, 2025 – Sept. 20, 2025	70% of the Participation Fee.
From 30 days before the Exhibition	Sept. 21, 2025 – Oct. 20, 2025	100% of the Participation Fee.

[ Reduction Penalties ]

Reduction Date	Penalty
Before booth allocation	50% of the reduced fee.
After booth allocation	100% of the reduced fee.

③ Refunds under the preceding paragraph shall not accrue any interest.

Article 6  Exhibition Cancellation or Changes

① The Organizer may modify the Exhibition scale or schedule due to force majeure events such as natural disasters, calamities, epidemics, or acts of terrorism. In such cases, Exhibitors may not claim compensation.
② If the Exhibition is canceled due to force majeure, the Organizer will deduct expenses that must be reimbursed (such as rental fees, promotional costs, and printing expenses) and allocate the remaining funds proportionally to Exhibitors based on the amount of their respective payments. However, if the Exhibitor cancels participation prior to the Organizer’s official cancellation announcement, the Participation Fee will not be refunded.


Article 7  Supplementary Provisions

The Organizer may establish additional rules not specified in these regulations if deemed necessary. Exhibitors must comply with such supplementary rules. For matters not specified in this Agreement, the relevant rules determined by the Organizer and applicable laws shall apply.

Article 8  Prohibition of Assignment of Rights and Obligations

① Neither party may assign, transfer, or pledge all or part of the rights and obligations arising from this Agreement and its ancillary agreements to third parties without prior written consent from the other party.
② Notwithstanding the preceding clause, in cases of mergers, business transfers, or management delegation involving either party, the rights and obligations of the relevant party shall be succeeded by the merging company, transferee, or delegated entity. The relevant party is obligated to ensure that such successors assume the rights and obligations under this Agreement.


Article 9  Termination

① Either party may terminate this Agreement by providing written notice if any of the following occur:
1. A significant business-related issue arises, such as the imposition of compulsory execution (including provisional seizure and provisional disposition) on the other party's major assets, making it difficult to fulfill the Agreement.
2. The other party’s promissory notes or checks are dishonored, rehabilitation procedures are initiated, or bankruptcy proceedings commence.
3. There are objective facts indicating that the other party lacks the ability or intention to fulfill obligations under this Agreement.
② In the event of termination under the preceding clause, the terminating party may claim compensation for damages caused by the termination.


Article 10  Compensation for Damages, etc.

① Exhibitors shall pay 50% of the Participation Fee as liquidated damages to the Organizer if they commit any of the following acts, regardless of whether the Organizer incurs actual damages:
1. Installing, displaying, or operating exhibits that differ from the information provided under Article 4, Paragraph 1.
2. Causing disruption to the Exhibition atmosphere through excessive noise, disturbances, abusive language, threats, or inappropriate photos, videos, or written materials during the Exhibition period.
3. Failing to use all or part of their booth or leaving it empty without prior agreement with the Organizer, thereby disrupting the Exhibition atmosphere.
4. Damaging the Organizer's reputation, credit, or image through media, social networking services, blogs, or other means.
5. Intentionally or negligently disrupting the Exhibition.
② If any of the reasons listed in the preceding paragraph or in Article 9, Paragraph 1 apply to the Exhibitor, the Organizer may reject the Exhibitor's application for future Exhibitions.


Article 11  Dispute Resolution
Disputes regarding the interpretation of this contract and other contractual documents, or any other disputes related to the rights and obligations of both parties, shall be resolved through arbitration by the Korean Commercial Arbitration Board in accordance with its domestic arbitration rules.